As you all know, Onehub is an online file sharing solution that helps businesses securely share and control files in the cloud. There are other companies that do this type of thing too. You may have heard of at least one….box, something? Well, we recently did a full on review of the big players in our space and found some pretty interesting things.

We found that most document sharing solutions do similar things and all do them pretty well. We all securely store big data files, let you share folders and files with other people, access your files from multiple devices, and most are pretty easy to set up and use.

The biggest difference we found was around permissions settings. It seems that online file sharing solutions differ widely when it comes to features within the platform that enable users to control what files are shared and with whom. Check it out:

Onehub doesn’t just help users share folders or files. Unlike other file sharing solutions, we enable users to set specific access and edit permissions that provide confident control of their information.

These granular permissions include:

•   Folder and file sharing based on role, task, and many other dimensions, ensuring your data stays private
•   Powerful document rights management, user agreements and watermarking to prevent misuse
• Sophisticated tracking and admin notification that report every event from views and downloads to edits and comments

Of course, there are many other differences between Onehub and the other online file sharing solutions—including our great UI, competitive pricing, the ability to customize Onehub for your brand, and other key items—but we believe one of the biggest is that with Onehub you can rest assured that your file sharing will be on your terms.

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Today, we are introducing exciting new pricing plans that are simpler and provide significantly more storage to all of our customers. We have three main areas of change to tell you about: unlimited storage, user-priced plans, and a new plan structure.

What’s New

Our pricing plans have been simplified and renamed because we want Onehub to be as easy for you to use as possible. Here is what’s new:

• Old Pricing Plans: Personal, Team, and Business
• New Pricing Plans: Team ($29.95/month) and Business ($99.95/month)

We’ve done away with the $499/month plan. Don’t be fooled by that third column you see on our pricing page. That is actually pricing for our amazing Enterprise users who like to host Onehub on their own servers behind their own firewalls.

Another fantastic change is that all the plans are eligible for White Label Customization and Custom Domain Mapping. This feature used to be reserved only for business plans, but we felt that all users should have control over customizing their Onehub account. Now, team and business accounts alike can add on White Label and Custom Domain features for $100/month.

If you’re intrigued, keep reading to learn even more about the awesome new Onehub pricing plans. Otherwise, keep having fun using Onehub for all your document sharing!

Unlimited Storage

You asked and we listened: With these new plans, the Team Edition now includes 1TB of storage, and the Business Edition has unlimited storage. Gone are the days of monitoring your uploads or having to purchase additional storage.

User Pricing

Our new plans focus on providing the most value to users based on the needs and the size of their teams. To that end, we’ve changed up the plans and how we charge for them. The Team Edition ($29.95/month) includes three paid users. Each additional paid user is $10/month. Our Business Edition ($99.95/month) includes five paid users. Each additional paid user for it is $15/month. The Business plan is loaded with extensive professional features such as data room security, audit trails, and many extra security features.

Also, we increased the annual discount: Now, if you choose annual billing, you save 15%!

What’s the difference between a paid user and a free user?

A paid user is any Account user or any user in a Workspace who has a Collaborator, Moderator, or Administrator role. All other users are free and do not count against your limit.

To help you better view and manage your users, we’ve built a brand new Users tab that’s available from the User Home. From the Users tab, you can see all of your free and paid users, and you can invite new users to your account or individual Workspaces.

For more information about our pricing and features, head over to our pricing page. We also wrote a support article which has more details related to adding users and billing. Of course, if you have any questions at all, just let us know via email at [email protected] or call us at 877-644-7774.

This has been a very exciting month for Onehub! We’re happy to announce a major new feature: Workflow Tasks. With Workflow Tasks you can ask people in your Workspace to review or approve files. You and your team can comment and communicate about these workflow tasks, and track them toward completion in the new Workspace tasks page.

Try it now! Go to any file and click on that fancy new tasks tab to create your first workflow for a fellow workspace member.

Creating your first workflow task

We spent a lot of time thinking, iterating, and mocking up ideas on how to make task creation as smooth as possible. We initially had lots of clicking and typing that you needed to do, but the more we used it, the more we realized we needed to remove any and all friction in this process.

The result? If all you need is someone to approve a particular file, just choose the assignee, and click “Create Task”. No title or comments is needed, and “Approve” is already pre-selected.

Once you start creating tasks, we’re sure you’ll want to create some more. Want your board members to review the minutes from the latest meeting? Assign a Review Task to all of them. Need the head of marketing to approve the ad copy for an upcoming campaign? It’s just a few clicks away.

Workflow tasks have comments

Each workflow task has its own stream of comments, letting you communicate directly with the people involved with a task to follow up with a question or give some feedback. You can also add a comment while completing a task. This builds up a nice-looking activity feed for each task as it makes its way through to completion.

All your tasks, in one place

The more you use workflow tasks, the more powerful this feature becomes. We’ve added a tasks page to give you a way to view the tasks for a workspace in a few different ways:

• Inbox: This is all the tasks that are assigned to you.
• Outbox: This is all the tasks you’ve assigned to others in the Workspace.
• All Tasks: You guessed it! All tasks is an overview of all the tasks in the Workspace.

Our Goal: Better workflows

Onehub is all about giving you the best experience possible when sharing and collaborating with your files. That was our guiding principle in building the workflow tasks feature.

We didn’t want to build a stand-alone project management application bolted onto your Workspaces. Instead, we focused on the types of interactions that encourage building flexible workflows around files.

We hope you’re at least a little bit as excited as we are about this feature. To get started using tasks, just go to a file and click on that brand new task tab to create your first task.

We are happy to announce the release of our new Google Drive integration. Starting today, you can now create and edit files directly within Onehub. The next time you sign in, you’ll see the following two new buttons in your Workspaces…

Create

You’ll find the Create button on the toolbar of the Files page inside your Workspaces. This button displays a modal that contains a button for each of the Google Drive file types along with the existing Create Folder button. The very first time you attempt to create a file, you will be asked to connect your Onehub and Google accounts. After that, you’ll be able to seamlessly create documents, spreadsheets, presentations, or drawings with one click. Created files will be added to your Workspace in the corresponding file formats – DOCX, XLSX, PPTX, PNG.

Edit

In addition to creating files in Onehub, you can now edit files as well. The Edit button can be found on the preview page of any supported file type, including files that you previously uploaded (not created via Google Drive). If the file you’re editing is not a format that Google Drive can create, your updates will be saved back to Onehub in the corresponding format. For example, if you edit Filename.doc, that file will become Filename.docx. Rest assured, your entire version history will be kept intact, only the file extension will be modified. In addition, we fully support Google Drive’s collaborative editing feature. This allows multiple Workspace users to edit the exact same document collaboratively, in real-time. When the last editor saves, all of the group’s changes will be saved back to Onehub.

For more information on this feature including browser requirements and file support, please read our Google Drive support articles. As always, if you have any feedback, we’d love to hear it – post a comment below or email [email protected].

Creating and editing documents is something we have always envisioned for Onehub. In fact, we actually attempted to add this capability to the product nearly 2 years ago; cancelling the feature at the time because we weren’t satisfied with the results.

So, we were beyond excited when Google released the Drive API – providing a fast and reliable way for us to do something we’ve always wanted to do.

We’ve been testing things out internally for a couple of weeks and have already stumbled across some really interesting use cases. For example, want to collaborate with someone on a single document in one of your Workspaces? Simply generate a secure link to that file, set the role to Creator, and send the link to your colleague; they’ll be taken directly to the preview where they can make edits to your file.

We’re looking forward to seeing all of the other interesting scenarios that our customers discover. If you’re interested in becoming a Onehub Beta tester, please send an email to [email protected] and let us know.

Ever since we released our iOS app, customers have been asking about the possibility of an Android app. Well, the wait is finally over. We are happy to announce that Onehub for Android is now available from the Google Play Store.

With this initial version, you have access to the essential function of browsing your Workspaces, folders, and files. If your Android device includes software for viewing files such as images, videos, PDFs, and Office formats; you can also download any of those file types and view them directly on your device.

We’re hard at work on the next version of the Android app. In the coming months, we’ll be adding more functionality to make Onehub for Android even better including:

• Uploading files and creating folders
• Inviting users to Workspaces, folders, and files
• Commenting on folders and files
• Sharing links to folders and files
• Viewing Workspace activity

We look forward to hearing your feedback on our initial release. If you have anything to share about the newest member of the Onehub apps family, send us an email at [email protected].

Today we are announcing the official release of Onehub Enterprise. You may have seen some hints of this around our website before, but now it’s official. We could not be more excited about this release.

What’s Onehub Enterprise? Unlike other file sharing solutions on the market today, Onehub Enterprise is the only solution that can be fully deployed within a company’s own network infrastructure, behind the firewall. This means you get all the awesome features of Onehub, but installed on your server, on your network, with all of the data completely controlled by you.

This idea didn’t come out of thin air. We’ve heard from lots of companies who love Onehub, but they have policy or regulatory requirements (such as HIPAA, ITAR, PCI regulations) which preclude them from using a cloud-based solution.

Keeping data secure is becoming a bigger challenge in a world where employees or clients often turn to less-secure consumer services to share confidential files. Our goal with Onehub Enterprise is simple – provide an application that offers all the easy file access and collaboration features you need, while meeting the most stringent security and compliance regulations.

Here is what you can expect from Onehub Enterprise.

Ease of use

• Download, install, and configure in minutes.
• Easy customization enables a branded look-and-feel.
• Access, manage, and share from any mobile device.

Centralized and Granular Control

• Create and organize accounts in any structure, set optional storage limits, delegate account ownership, and invite employees all from the same place.
• Intuitive dashboards provide real-time status, information, and controls.
• Connect to Active Directory for easy user management.

Logging and Audit Features

• Monitor all file access, including what files have been accessed, when and by whom.
• Version control ensures that prior drafts are not lost.
• Setup notifications to alert you of user activity.

We asked our CEO, Charles Mount, to sum up why we decided to build Onehub Enterprise. Here’s what he said:

“There are any number of cloud-based, file sharing applications on the market, but companies who are not interested in replicating sensitive data in the cloud don’t have many options. That’s why it is so important to develop a solution that addresses that critical need.”

Learn more about Onehub Enterprise today to see why we are so excited about it.

You’ve always been able to view Workspace activity from the User Home and from notification emails. Now, we’ve made it even easier to see Workspace-specific activity from the Workspace itself, with the new Activity page.

To enable the Activity page, click the Edit Pages gear next to the page titles in a Workspace, tick the Activity checkbox, and click Save.

With the Activity page, you’ll now see what everyone has been up to since your last visit.

You can also use the Personal view to display only the activities that you have generated.

We are happy to announce the availability of Onehub for the iPad. Bring all of your files with you with secure access to all of your workspaces, folders and files.

Today’s mobile professionals demand secure access to their files from all the devices they use. With Onehub’s iPhone and new iPad apps, no matter which device is being used, customers are able to work effectively—whether at home, in the office or on the go. 

Access Workspaces and view activity.

Access files from anywhere.

The iPad’s use in business is rising as more employees adopt a bring-your-own-device (BYOD) approach to the technology they use in the workplace. In fact, a new survey conducted by Consumer Intelligence Research Partners (CIRP) finds that 21% of new iPad owners say that they’ll be using their new slate for business. And it’s not just BYOD—as of April 2012, 94% of Fortune 500 companies were experimenting with or actively deploying the iPad.

Onehub for iPad addresses important business requirements for file sharing including:

• Security. Object-level security and role-based permissions ensure data stays private, keeping businesses in compliance with information security requirements
• Productivity. Onehub’s powerful software makes it simple to share, edit and comment on documents, and interact with colleagues across files and workspaces
• Anywhere, updated access. Automatic file/folder sync across devices–desktop, mobile, and tablet–ensuring documents are always up-to-date

Current Onehub customers can download the free Onehub for iPad application through the Apple iTunes App Store. New customers can sign up for a 14-day free trial of the Onehub solution, making enterprise content management and file sharing easy and secure across desktop, iPhone and iPad.

When a comment or message is posted in your workspace, by default an email is also sent out to your workspace users so they are notified immediately. Onehub has a great feature to allow seamless communications when you would like to respond.

Replying

When you receive an email that someone has posted a new message or comment, you can click reply right from your email client to immediately post a response.

Make sure to reply with the same email address you login with. For security reasons, we check to make sure that the email address you are sending from matches that of a user that is allowed to add comments and messages.

When replying you may also want to remove your email signature before sending unless you want to include it in the comment.

Once the email has been sent, your comment will automatically be attached to the file, folder, or message that you were originally notified about.

Posting New Messages

You can also post new messages from an email. Each workspace has a unique email address that you can email messages to. This can be found in the “New Message” box:

If you add this to your address book, you can easily post new messages to your workspace from anywhere. This is a great way to easily update your workspace users if access to email is more convenient. You can also forward emails here to keep a record of them in your workspace.